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2009 Amended Bylaws
BYLAWS
WOLF LAUREL COUNTRY CLUB, INC.
TABLE OF CONTENTS
Article I. NAME AND PURPOSE
Article II. MEETINGS OF MEMBERS
1. Regular Meetings 1
2. Special Meeting 1
3. Notices 1
4. Quorum 1
5. Mail Ballots 2
Article III. BOARD OF DIRECTORS
1. Number of Members 2
2. Nominating Procedures 2
3. Election 2
Article IV. BOARD OF DIRECTORS MEETINGS
1. Annual Meeting 3
2. Regular Meetings 3
3. Special meetings 3
4. Telephonic Meetings 3
5. Action by Consent 3
6. Quorum 3
Article V. POWERS OF THE BOARD OF DIRECTORS
1. Management of the Club 3
2. Power and Duties 3
3. Issuance of Memberships 4
4. Compensation 4
5. Interpretation of Bylaws 4
Article VI. OFFICERS
Article VII. DUTIES OF OFFICERS
1. President 5
2. Vice President 5
3. Secretary 5
4. Treasurer 5
5. Removal from Office 5
Article VIII. COMMITTEES
1. Standing Committees 5
2. Ad Hoc Committees 8
Article IX. EQUITY MEMBERSHIPS
1. Types of Equity Memberships 8
2. Number of Members 8
3. Membership Benefits 8
4. Membership Privileges 9
5. Membership Equity Payments 10
6. Voting 10
7. Application for Membership 10
8. Transferability of Memberships 10
9. Transfer upon Death or Divorce 10
10 Resignation 11
11. Joint and Entity Ownership of Memberships 11
12. Membership Sales 12
13 Changes in Membership Classification 12
14 Marriage between Members 12
15 Rights of Tenants 12
16 Single Members 13
Article X. SPECIAL MEMBERSHIPS AND USE PRIVILEGES
1. Non-equity memberships 13
2. Non-member use 13
Article XI. GUEST PRIVILEGES
Article XII. DUES, FEES AND CHARGES
Article XIII. CLUB PROPERTY AND GOLF CAR RENTAL
Article XIV. DELINQUENCIES
1. Statements 14
2. Liens 14
Article XV. DISCIPLINE
1. Board Action 15
2. Suspension 15
3. Resignation Request by Board 16
4. Expulsion 16
Article XVI. CORPORATE SEAL
Article XVII. MISCELLANEOUS
1. Fiscal Year 16
2. Assessments 16
3. Use of Membership Equity Payments and Transfer Fees 16
4. Conflict Between Bylaws and Articles of Corporation 17
5. Gender and Number 17
6. Parliamentary Authority 17
7. Dissolution or Liquidation 17
Article XVIII. AMENDMENTS
BYLAWS
WOLF LAUREL COUNTRY CLUB, INC.
Article I. NAME AND PURPOSE
These are the Bylaws of the Wolf Laurel Country Club Inc.,
(hereafter referred to as the “Club”). The address of the Club
is 2607 Wolf Laurel Road, Mars Hill, NC 28754.
The purpose of the Club is to own and maintain facilities in
order to provide for the social, recreational and educational
needs of its members. It shall include, but not be limited to
such amenities as golf, meeting facilities, dining, special
events and the scheduling of programs for members.
Article II. MEETINGS OF MEMBERS
1. Regular Meetings
The Board shall schedule Two (2) Regular Meetings of the members
of the Club each year. One regular Meeting shall be identified
as the Annual Meeting. The election of Directors and the
receiving of appropriate annual reports shall be considerations
at the Regular (Annual) Meeting. It shall be scheduled during
the month of September no later than the third (3rd) Saturday.
The other Regular Meeting shall be scheduled in June of each
year. This Meeting shall be for informational and discussion
purposes, with no formal action.
2. Special Meeting
Special meetings may be called by the President, a majority of
the members of the Board of Directors, or by the written request
of ten percent (10%) of the Club members. Upon receipt of such
request, the President shall call a Special Meeting within
thirty (30) days. A request for a Special Meeting must contain a
statement of the purpose of the proposed meeting, and no other
business may be transacted at that meeting.
3. Notices
The Secretary shall give not less than ten (10) days or more
than thirty (30) days prior notice of any meeting, by mail, to
all voting members of the Club. Notices shall indicate the time,
place and purpose of the meeting. Notice shall be posted on the
official bulletin board at the clubhouse.
4. Quorum
The presence, either in person or by proxy, of thirty three
percent (33%) of the votes then entitled to be voted shall
constitute a quorum at any meeting of the voting members. The
Board of Directors shall determine the form and procedure for
the use of proxies.
5. Mail Ballots
The Board of Directors shall determine the form and procedure
for the use of mail ballots.
Article III. BOARD OF DIRECTORS
The governance and administration of the affairs and property of
the Club shall be vested in a Board of Directors (the "Board").
1. Number of Members
a. The Board shall consist of twelve (12) Directors elected by
the members. Nine (9) Directors shall be Golf members and three
(3) shall be Social members. At the initial election four (4)
Directors had been chosen by lot to serve either a three (3)
year term, a two (2) year term or a one (1) year term, with one
Director of each category holding a Social membership. At each
subsequent election, Golf and Social candidates shall be so
designated to maintain the ratio of nine (9) Golf Members to
three (3) Social Members. Directors shall be elected to serve a
three-year term, or the completion of an unexpired term.
Separate ballots for Golf and Social candidates shall be used.
b. The immediate Past President, if not continuing as a
Director, shall serve as an ex-officio voting member of the
Board. The person serving shall not be counted in the
determination of a quorum.
c. No member may serve more than two (2) complete consecutive
terms without an
interim period of one year.
2. Nominating Procedures
a. The Board shall appoint a Nominating Committee consisting of
five (5) members, of whom one must be a Board Member and four
(4) non-members of the Board. Their responsibility is to provide
a list of nominees to the Board no less than thirty (30) days
prior to the Annual Meeting of Members. Those names, and others,
if nominated by member petition, shall be made known to the
membership at least twenty-one (21) days prior to the Annual
Meeting of Members.
b. Each year the Nominating Committee shall submit two nominees
for each Golf and Social vacancy.
c. In addition to the above nominees, ten percent (10%) or more
of the members may petition to include an individual as a
nominee for consideration by the membership at the Annual
Meeting. The signed petition for each nominee must be submitted
to the Secretary at least twenty-five (25) days prior to the
Annual Meeting.
d. Nominees must be members in good standing and shall not be
members of the Nominating Committee.
3. Election
The election for members of the Board shall be by members in
good standing. The voting shall be by mail ballot or in person
at the Annual Meeting.
Article IV. BOARD OF DIRECTORS MEETINGS
1. Annual Meeting
The Annual Meeting of the Board shall be held within ten (ten)
days following the Annual Meeting of the Members. The main
purpose of the Annual Meeting of the Board is the election of
officers. The meeting shall also serve as an orientation for new
members and serve as a forum for forthcoming plans and needs
related to the functioning of the Club.
2. Regular Meetings
The Board shall schedule no less than three (3) meetings during
the year following their Annual Meeting. The Board shall
determine the time and place for such meetings.
3. Special meetings
Special meetings of the Board may be called by the President, or
by any six (6) Directors, with a minimum of three (3) days'
notice.
4. Telephonic Meetings
Directors may participate in meetings by means of a conference
telephone or similar communications equipment. All participating
Directors must be able to receive simultaneous transmission.
5. Action by Consent
When necessary, in the absence of a formal meeting, action of
the Board may be taken by consent. Such action shall be set
forth in writing, signed by all of the Directors and filed in
the minutes of the proceedings of the Board, whether before or
after the action so taken. Such consent shall have the effect of
a unanimous vote.
6. Quorum
Six members of the Board shall constitute a quorum.
Article V. POWERS OF THE BOARD OF DIRECTORS
1. Management of the Club
The Board shall assume responsibility for implementing the
policies, procedures and rules and regulations of the Club on
behalf of its members.
2. Power and Duties
a. Elect the officers of the Board;
b. Appoint committees and assign duties;
c. Fill vacancies on the Board until the next Annual Meeting, at
which time the vacancy shall be filled for the remainder of the
original term by election;
d. Employ or contract persons with management responsibilities.
Review and delegate such responsibilities as is necessary and
indicate the criteria for the evaluation of performance.
Implement specific procedures for the employment or contracting
of all employees;
e. Assume responsibility for the development and publication of
the Club rules, and regulations governing the use of the Club as
needed;
f. Establish the amount of the annual dues, fees and other
charges;
g. Remove and replace any Director for cause, at the
determination of the Board;
h. Allocate and approve the expenditure of funds; enter into
contracts; incur indebtedness within limits established. Any
debt in excess of $100,000 during any fiscal year requires a 2/3
majority vote by the members of the Club at a duly constituted
meeting. Lease costs for kitchen and golf course equipment shall
not be considered to be debt for a period of five years or less
following the initial adoption of these Bylaws;
i. May enter into reciprocity agreements with other country
clubs and their members;
j. May buy or lease equipment, supplies, and service for the
operation of the Club.
3. Issuance of Memberships
The Board shall have the sole authority to issue, cancel, and
approve the transfer memberships as provided by the provisions
of the Articles of Incorporation and Club Bylaws.
4. Compensation
Directors shall not receive any compensation for services
rendered; however, they shall be reimbursed for all documented
expenses approved by the Board.
5. Interpretation of Bylaws
The Board shall have the corporate power to perform its duties
as permitted for non-profit Clubs by law, statute, Articles of
Corporation, and these Bylaws. The Board may also determine the
interpretation or construction of these Bylaws, or any parts
hereof, which may be in conflict or of doubtful meaning, and
their decision shall be final and conclusive, so long as
consistent with applicable law, and in harmony with the rest of
these Bylaws.
Article VI. OFFICERS
At each Annual Meeting, the Board shall elect the following
officers: a President, Vice President, Treasurer and Secretary,
and such other officers as the Board deems appropriate.
The term of office shall be one year or until a successor has
been elected, and no Director shall hold more than one office at
a time. These officers shall perform the duties prescribed by
these Bylaws.
Article VII. DUTIES OF OFFICERS
1. President
The President shall preside at all official meetings of the Club
members and of the Board and shall enforce the provisions of
these Bylaws and the rules and regulations of the Club. The
President may call special meetings of the Board, serves as an
ex-officio member of all committees, and is empowered to execute
all papers and documents as required in the name of the Club.
2. Vice President
In the absence or disability of the President, the Vice
President shall perform and carry out all the duties and
responsibilities of the President.
3. Secretary
The Secretary shall maintain all of the Club's correspondence,
and shall keep records and the minutes of all meetings, both of
the Board and of the membership. The Secretary shall be
responsible for giving all required notices of such meetings.
The Secretary shall have custody of the Corporate Seal, and
shall supervise the custody of all membership records.
4. Treasurer
The Treasurer shall serve as the Chairman of the Finance
Committee. He shall cause to be collected, held, and disbursed,
under the direction of the Board, all monies of the Club, and it
shall be the Treasurer's duty to collect monies due the Club
from the issuance of memberships, dues and charges of members of
the Club, and all amounts due from others. The Treasurer shall
keep or cause to be kept regular books of account and all
financial records of the Club, and shall prepare budgets and
financial statements, when and in the form requested by the
Board. The Treasurer shall be responsible for the deposit of all
monies of the Club in accounts in the Club's name at banks
designated by the Board. He shall give a surety bond for
faithful performance in the amount directed by the Board, which
surety bond premium shall be paid by the Club. Any other persons
having access to monies of the Club or its bank accounts shall
be similarly bonded.
5. Removal From Office
Any officer may be removed from office by a two-thirds (2/3)
vote of the Directors. Removal from office does not imply
removal from the Board itself.
Article VIII. COMMITTEES
1. Standing Committees
Each year the President, subject to the approval of the Board,
shall designate the chairman and members of each of the
following committees: Finance, Building and Grounds, Food and
Beverage, Golf, Greens, Membership, Legal and Bylaws, Social,
and Personnel. Each Director shall serve on a Standing
Committee. Each year the President shall also, subject to the
approval of the Board, designate the members of an Executive
Committee and Audit Committee. Each of the following Committees,
subject to the approval of the Board, shall formulate programs
and submit them with recommendations to the Board for approval.
Committees shall act in an advisory capacity to the Board and be
responsible for the execution of such programs and
recommendations as are approved by the Board. The chairman of
each committee may organize the committee in any way deemed
appropriate. Each committee chairman or member shall serve until
his replacement has been designated.
a. Finance Committee
The Finance Committee shall supervise, direct and control all
matters pertaining to the Club's finances including, but not
limited to, the placing of insurance, the filing of tax returns,
the payment of taxes, the preparation of the annual operating
budget, the preparation of the current reports for the Board on
the Club's financial condition; reporting to members with a
condensed operating statement at least every six months. The
Treasurer shall serve as Chairman of the Committee. The Finance
Committee shall have the power, with the approval of the Board,
to direct the General Manager or House Manager to employ, at the
expense of the Club, such employee assistance as may be
necessary to handle the accounts. The account books and vouchers
shall at all times be open to the inspection of any member of
the Board.
b. Building and Grounds Committee
The Building and Grounds Committee shall advise the Board on
matters concerning the purchase, maintenance, and repair of all
the property, equipment and furnishings of the Club with the
exception of items used in food preparation. This shall include
the interior and exterior of all buildings and utilities
associated with these buildings as well as the supervision of
any building or construction undertaken by the Club.
c. Food and Beverage Committee
The Food and Beverage Committee shall advise the Board on
matters concerning the operation of the restaurant and food and
beverage service. This shall include responsibility for
assisting the General Manager in matters related to the food and
beverage staff and service. The Committee shall also provide
support and assistance to the General Manager in the purchase,
maintenance, and repair of all restaurant and food and beverage
equipment.
d. Golf Committee
The Golf Committee shall serve in an advisory capacity to the
Personnel Committee concerning the employment and evaluation of
a golf professional. It shall also initiate and review the
function of all golf programs, the playing rules for members and
their guests, the programming of golfing events for members and
their guests and the maintenance of members' handicaps. United
States Golf Association rules and regulations shall govern all
golf play except where superseded by local rules.
e. Greens Committee
The Greens Committee shall serve in an advisory capacity to the
General Manager and the Personnel Committee on matters related
to the employment and supervision of the Greens Superintendent.
This shall include the purchase and maintenance of equipment and
the maintenance and care of the greens, fairways, practice
green, and other areas of the golf property. The Board shall
make no major alteration to the Golf Course except by prior
recommendation of the Greens Committee and final approval by the
Board.
f. Legal and Bylaws Committee
The Legal and Bylaws Committee shall be charged with the
publication and interpretation of the General Club Rules and any
other regulations and Bylaws of the Club, and, generally, with
all matters of a legal nature pertaining to the Club.
g. Membership Committee
The Membership Committee shall review all applications for
membership and shall report thereon to the Board with its
recommendation to approve or disapprove each application.
h. Executive Committee
The Executive Committee shall consist of the President as
Chairman, the Vice President, the Secretary, the Treasurer and
one other member of the Board. The Executive Committee shall
have the power to act in emergencies or at times when the Board
cannot be called into session. A majority of the members of the
Committee shall constitute a quorum. The unanimous vote of all
members present is required, and the Board at its next meeting
must ratify all actions or resolutions.
i. Social Committee
The Social Committee shall advise the Board on matters
concerning the social activities for members and their guests,
policies for use of the Clubhouse by non-members and other
appropriate concerns. This shall include the formulation and
publication of a yearly calendar of events and member
activities.
j. Personnel Committee
The Committee on Personnel shall advise the Board on all matters
relating to full-time and part-time personnel employed by Wolf
Laurel Country Club. The duties are: 1) Advise the Board on the
employment and performance of the General Manager and support
staff; 2) Present to the Board for review and ratification an
employment contract for the General Manager and contracts, where
applicable, for support staff; 3) Recommend to the Board a
compensation/benefits package for the General Manager and staff;
4) Conduct mid-year and year-end evaluations for the General
Manager and review staff evaluations conducted by the General
Manager; 5) Present annual reports to the Board on evaluations
and make recommendations regarding performance of employees; 6)
In consultation with the Board and the General Manager, prepare
an Employee’s Policy Manual.
k. .Long Range Planning Committee
The Long Range Planning Committee shall advise the Board on long
term goals for
membership growth, capital funding and related matters. The
Committee shall also plan
for periodic renovations and refurbishment of all Club
facilities and shall report to the
Board at least once a year regarding such matters.
2. Ad Hoc Committees
The President, with the approval of the Board, may appoint Ad
Hoc Committees, with specific assignments, as the President
shall determine. Ad Hoc Committees shall be dissolved upon
completion of the assigned task.
Article IX. EQUITY MEMBERSHIPS
1. Types of Equity Memberships
There are two (2) types of memberships:
a. Golf
There are three (3) categories: Founder Golf, Golf, and
Corporate Golf. The Founder designation identifies those who
committed to membership prior to the acquisition of the Club on
April 22, 1999.
b. Social
There are two categories: Founder Social and Social. The Founder
designation identifies those who committed to membership prior
to the acquisition of the Club on April 22, 1999.
2. Number of Members
The combined total of Founder Golf and Golf Memberships is
limited to three hundred fifty (350). Such limit shall not
prevent the change in classification of Founder Social
Memberships to Golf Memberships. The combined total of Founder
Social or Social Memberships shall be limited to two-hundred
fifty (250).
3. Membership Benefits
Equity Memberships entitle the users of each membership to the
following:
a. Founder Golf and Golf Membership
A Founder Golf or Golf Membership entitles its users to
unlimited use of the golf facilities with privileges to reserve
tee times as established by the Board. They shall not be charged
greens fees, but shall be charged golf cart fees as established
by the Board.
b. Corporate Golf Memberships
A Corporate Golf membership shall have all the rights and
privileges of a Golf Membership except that the individual
member representatives are nominated by the Corporation and
approved by the Membership Committee. The Board shall set the
amount of the Corporate Equity Payment and payment options. One
to five corporate nominated representatives shall each pay the
current dues paid by Golf Members and be responsible for the
current restaurant minimums. The Corporation may make its
representative nominations once a year unless the Board
otherwise gives special approval. The corporation shall be
responsible for assuring payment of all dues and minimums
payments. The Membership Committee must approve corporate
Memberships and the Board, only for bona fide businesses that
the Board deems would be a member in the spirit and interest of
the Club. Corporate representatives shall be allowed paying
guests, as are Golf Members. The Corporation, which is the
member, shall have two votes, as does each Golf membership. When
ten (10) Corporate memberships have been sold, a waiting list
will be kept until the Board allows further Corporate
Memberships. All Corporate Golf Memberships approved after
September 30, 2004, shall be non-equity memberships and neither
Corporate Members nor their designated representatives shall be
entitled to vote or hold offices. Such Corporate Members shall
pay initiation fees in amounts determined by the Board. No
portion of such initiation fees shall be repaid. The Club, as
determined by the Board, shall utilize initiation fees.
c. Founder Social Membership
A Founder Social Membership entitles the member to change
classification to a Golf Membership provided such Golf
Membership is available. Within the first year following the
date of issuance of the Founder Social Membership, a change in
classification Equity Payment shall be required in the amount of
$5,500; thereafter the change in classification Equity Payment
shall be the difference between the then current Equity Payments
for Social Membership and Golf Membership. An additional amount
will be due equal to the difference charged as an Initiation Fee
for the last Golf Membership and the last Social Membership
sold, to be effective 1/1/2010.
The users of the membership may use all of the dining, lounge
and social facilities of the Club. They may also use the golf
facilities of the Club in accordance with the Club rules and
upon payment of the required fees as set by the Board; provided,
however, that in the future such users shall not be denied at
least limited access to the golf facilities, as determined by
the Board.
d. Social Membership
A Social Membership entitles the users of the membership to all
of the dining, lounge and social facilities of the Club. Such
users may use the golf facilities of the Club in accordance with
the Club rules and upon payment of the required fees as set by
the Board.
4. Membership Privileges.
Founder Golf Memberships, Golf Memberships, Founder Social
Memberships, and Social Memberships shall be issued in the name
of the Member, who shall be entitled to all privileges as
defined by the Bylaws. Unmarried dependent children below the
age of eighteen (18) residing in the same household as their
member parents shall have the same privileges as the Member.
Other individuals using the Club facilities simultaneously with
a beneficial user may do so as guests, subject to the Club rules
and upon payment of the applicable guest charges.
Notwithstanding the rights and privileges described above, in
order to provide the utmost playing pleasure for all members,
the Club reserves the right, from to establish rules governing
access, sign-up privileges and starting times with respect to
the golf course other recreational facilities of the Club.
5. Membership Equity Payments
Persons desiring to be a member of the Club must pay the equity
and initiation fee as set forth in the Membership Application.
The amount of the membership equity value, initiation fee and
payment options shall be set by the Board.
6. Voting
On matters to be voted upon by the members, the holders of
Founder Golf Memberships and Golf Memberships are each entitled
to two (2) votes per membership; the holders of Founder Social
Memberships, Social Memberships and Inactive Golf Memberships
are each entitled to one (1) vote per membership. Voting
privileges are to be extended only to members in good standing.
7. Application for Membership
Applications for membership shall be in the form prescribed by
the Board. An applicant for membership must mail or deliver to
the Club a fully completed and signed Application for
Membership, and a payment equal to one-half (1/2) of the total
initiation and equity fees. Final approval is contingent on
payment of all fees by the applicant. No application for
membership shall grant any applicant any right to become a
member until it has been approved by a majority vote of the
Board of Directors. The Board reserves the right to reject any
application for anyone or more reasons a majority of the Board
determines sufficient to believe that any applicant would not be
a suitable member of the Club. Any discussion of a membership
application is private information and shall not be disclosed by
any Board member. The Club is a social organization and intends
to preserve its members’ rights of association to the full
extent allowed by law.
8. Transferability of Memberships
a. Memberships are not transferable or assignable except as
provided in Sections 9 or 10 of Article IX.
b. A member who wishes to transfer a membership (other than one
covered by Section 10 of this Article) shall return his
membership to the Club, along with a written request to issue a
new membership.
c. To effect any transfer of a membership, the transferee shall
sign and file an Application for Membership with the Club. Upon
the execution and delivery of the completed Application for
Membership and the payment of applicable initiation and handling
fees, the Club shall issue a new membership in the appropriate
name(s). A handling fee shall be required for all transfers of
memberships other than gift transfers and transfers to members
of the immediate family of the transferor. The handling fee
shall be equal to fifteen percent (15%) of the current equity
charged by the Club for the membership of that category last
sold by the Club.
9. Transfer Upon Death or Divorce
a. Upon the death of a member who holds a membership, alone or
jointly with a spouse, the membership, or portion thereof,
automatically passes to the deceased member's surviving spouse,
if any, without payment of any additional membership Equity
Payment or transfer fee.
b. If a deceased member alone is not survived by a spouse, then
the membership may be passed by bequest, including but not
limited to intestate succession and transfers from a deceased
member's trust. This right is conditioned upon the application
being made by the legatee no later than one (1) year after the
deceased member's death. The designated applicant shall include
with the application any debts or assessments for the period
between the date of the member's death and the date of the
application. If the legatee does not apply for membership within
one (1) year after the deceased member's death, the membership
shall be deemed resigned to the Club and placed for sale on a
waiting list for members.
c. In the event married members are legally separated or
divorced, title to the membership, shall remain with the spouse
awarded the membership in any division of marital property. In
the absence of a separation agreement or court decree the rights
and benefits of membership shall continue in the owner of the
membership, and both such persons shall remain responsible for
the payment of all dues, fees, and charges associated with such
membership.
10. Resignation
a. Requests for resignation from the Club shall be submitted to
the Board and acted upon without undue delay. Only members in
good standing shall be permitted to request resignation, and all
financial obligations to the Club must be paid in full before a
resignation is final.
b. Resignations shall be effective when approved by the Board.
c. Upon resignation from the Club, all membership rights shall
be terminated, unless the member chooses to pay all Club
financial obligations in order to have use of club privileges
prior to sale of membership.
d. When the resignation is finalized, the membership shall be
placed on the Club's waiting list for that category of
membership.
e. Upon the closing of the sale of the resigned membership, the
owner of the membership shall be reimbursed the current equity
value less a fifteen (15) percent handling fee.
11. Joint and Entity Ownership of Memberships
a. A membership may be owned solely by one individual or jointly
by husband and wife.
b. A Membership may be owned by an estate or trust providing
that such ownership was caused by a transfer incidental to death
or divorce as described in Sections 10.b, 10.c.
c. A membership that is owned by a revocable trust shall be
considered for all purposes to be owned by the grantor of such
trust if the grantor is also the primary beneficiary of the
trust.
d. During any time a membership is owned in violation of this
Section, the owners of the membership shall have none of the
membership rights described in Article X, shall not be entitled
to vote, and shall not be entitled to serve as an Officer,
Director, or serve on committees.
12. Membership Sales
Sales of Golf and Social Memberships are available through the
Club. They are also available from the Members' Waiting Lists.
These lists result from member resignations, death or other
causes. The Waiting Lists for Golf and Social memberships shall
be kept separately. All sales referred to in this Section shall
be made by the Club. The Club's memberships may be sold at any
time. A special accounting shall be kept for all receipts and
disbursements related to the sale and redemption of Golf and
Social memberships. One half of the current equity payment (not
including transfer fees, payments to change membership
classification and resignation handling fees) shall be allocated
to an account to be used for future redemptions and sales; the
other half shall be used for capital expenditures. Immediately
after the special accounting indicates a balance of the monetary
equivalent of one fully paid Golf membership, a sale shall be
made from a Members' Waiting List. These sales shall alternate
between a Golf Membership first and then a Social Membership. No
memberships shall be sold from the Members' Waiting Lists until
there is an accounting balance of one fully paid membership of
that classification.
13. Changes in Membership Classification
All owners of Equity Memberships shall be entitled to change the
classification of their memberships as stated below:
a. Owners of Founder Golf Memberships may make application in
writing to the Board
for a change to a Founder's Social Membership. The Golf
Membership shall be offered for sale
as in Section 13. and the owner shall continue to maintain his
Golf Membership status until the membership is sold. After the
sale of the Golf Membership, the member shall surrender his
membership to the Club, and a new Founder Social Membership
shall be issued as a replacement. At this time the member shall
receive a return on his Equity Payment equal to the amount
received for the Golf Membership less the amount paid for the
last recorded sale of a Social Membership. A 15% handling fee
will be charged on the amount of the Equity Payment as
determined by the above calculation.
During the period of time in which an owner is waiting for the
Golf Membership to be sold, they shall be given the opportunity
to make an annual election to pay in cash the Social Membership
dues for that year, in which case the difference between the
Golf and Social membership dues for that year shall be charged
against the members equity value. The cumulative amount of these
annual charges, plus the 15% handling fee, shall not be allowed
to exceed the member’s equity value.
b. Owners of Golf Memberships may change their membership
classification as above except that they shall be issued a
Social Membership as a replacement.
c. Owners of Founders Social Memberships may change
classification to Golf Memberships as stated in Article IX,
Section 3.c.
d. Owners of Social Memberships may make application to the
Board and change classification to a Golf Membership if one is
available. The additional Equity Payment due at this time shall
be the difference between the amount charged for the last Golf
Membership and the last Social Membership sold. An additional
amount will be due equal to the difference charged as an
Initiation Fee for the last Golf Membership and the last Social
Membership sold, to be effective 1/1/2010.
14. Marriage Between Members
In the event of a marriage between members, both may retain
their individual memberships if desired, or they may elect to
resign one of the memberships as described in Section 13.
15. Rights of Tenants
Tenants of properties owned by an Equity Member are entitled to
the use the club facilities. Evidence of tenancy must be
provided. All tenants shall pay a Temporary Membership Fee and
any other charges and fees as determined by the Board. Tenants
of properties owned by Golf Members are required to pay greens
fees and cart rental fees. All tenants are subject to the Club
rules.
16. Single Members
Unmarried members who elect to be classified as “Single Members”
(and are confirmed as such by the Board) shall be:
a. charged 75% of the normal dues for their category of
membership, i.e. single golf members will pay 75% of the regular
golf dues and single social members will pay 75% of the regular
social dues.
b. responsible for ½ of the regular food minimum charge.
c. responsible for a full share of all assessments for their
category of membership, notwithstanding the provisions of
Article XVII, Miscellaneous, Section 2. Assessments.
The Board of Directors shall have the absolute right to
determine who qualifies as a “single member” under this Section.
Article X. SPECIAL MEMBERSHIPS AND USE PRIVILEGES
1. Non-equity memberships
The Board may issue non-equity memberships with terms and
conditions to be determined by the Board. Non-equity members are
not permitted to vote or hold office.
2. Non-member use
The Board shall establish guidelines for non-member use of the
Club's facilities and publish these in the Club rules.
Article XI. GUEST PRIVILEGES
Guests of Equity Members may be extended guest privileges
subject to applicable guest fees, established by the Board.
Guest privileges may be denied, withdrawn or revoked at any time
for reasons considered sufficient by the Board. The term "guest"
shall not include paying tenants of a member's residence. A
house guest is defined as a guest residing in a member's
residence for at least one night. All other guests of a member
shall be considered day guests.
Day guests must be accompanied by the member at all times when
using any facility of the Club, unless otherwise determined by
the club, and in accordance with the Club rules relating to
guests and upon payment of the applicable daily guest fees
and/or daily guest charges.
House guests are permitted to use the Club Facilities
unaccompanied by the member in accordance with the Club rules
relating to guests.
Article XII. DUES, FEES AND CHARGES
Dues are established and payable with any applicable taxes, in
advance, as determined by the Board.
All dues and fees shall be applied against the Club's operating
costs, including debt service. It shall be the policy of the
Club that dues, plus other receipts, shall be sufficient,
insofar as possible, to meet the annual operating expenses of
the Club.
Except as otherwise provided herein, memberships, which
terminate during the membership year are not entitled to a
refund of any dues, except by Board ruling on a written petition
for such refund. New members, upon admission, shall pay a share
of the current dues proportionate to the months remaining in the
membership year.
Article XIII. CLUB PROPERTY AND GOLF CAR RENTAL
All members, their families and guests who cause damage to or
loss of Club property, including golf cars, shall pay the cost
of repairing or replacing any such property, unless released
from doing so by the General Manager or the Board of Directors.
All members and guests who use a golf car must be familiar with
the operation of said golf car and shall abide by the golf car
“Rules and Regulations” as approved by the Board of Directors.
Except for the acts of gross negligence or willful misconduct,
neither the Club nor its Directors, agents, servants or
employees shall have any liability for damages or equitable
relief either directly or indirectly connected with the use of
the golf car.
Article XIV. DELINQUENCIES
1. Statements
An itemized statement of all current charges shall be mailed
monthly to each member. Any charges not paid in full to the Club
within thirty (30) days of mailing shall be deemed delinquent.
The member shall not be considered a member in good standing.
Delinquent statements shall accrue a service charge of up to the
legal limit until paid in full. Members who are no longer in
good standing shall not be entitled to vote and shall be subject
to such action as is determined appropriate by the Board. The
failure of any member to pay dues within the prescribed period
may constitute grounds for forfeiture of such member's
membership in the Club and at the discretion of the Board, the
forfeiture of the member’s equity in the Club.
2. Liens
The Club shall execute a lien against any member who fails to
pay his annual dues and/or who fails to make payment on charges
incurred by said member. Costs advanced by the Club on behalf of
any member may also be subject to a lien. Such liens, in
addition to including the amount owed, shall also include
reasonable attorney's fees incurred by the Club in collecting
monies owed and the costs of enforcing such liens, whether or
not legal proceedings are instituted. A lien initiated by the
Club may be recorded in the public records of Yancey and/or
Madison Counties, by filing a claim, which states the name of
the member, the number of the membership, and the amount claimed
to be due. Any such lien shall continue in effect until sums
secured by the lien, together with all costs for recording and
enforcing, are paid. Either the President or Treasurer of the
Club must sign a claim of a lien against a Club member. Upon
full payment the member shall be reinstated to membership in
good standing, and shall be entitled to a satisfaction of lien
to be prepared and recorded at the member's expense. Liens as
described above may be foreclosed upon by the Club in any action
at law or in equity, with or without legal proceedings, upon ten
(10) days prior written notice. The Club may also, at its
option, sue to recover a money judgment for unpaid annual dues,
or other charges or costs advanced, without waiving the lien
securing the same.
Article XV. DISCIPLINE
Any member or any family member or guest of such member whose
conduct shall be deemed by the Board to be improper or likely to
endanger the welfare, safety, harmony or good reputation of the
Club or its members, may be reprimanded, fined, suspended or
expelled from the Club by action of the Board. The Board shall
be the sole judge of what constitutes improper conduct. Reasons
for expulsion or suspension may include, but not be limited to:
a. submission of false information on the application for
membership;
b. submission of false information regarding the use privileges
for a guest of the member;
c. unsatisfactory behavior, deportment or appearance;
d. failure to accompany a guest when required in using
facilities of the Club;
e. failure to pay dues, fees, charges or Club accounts in a
proper and timely manner;
f. failure to abide by the rules and regulations as set forth
for use of the facilities of the Club; and
g. treatment of the personnel or employees of the Club in an
unacceptable manner.
1. Board Action
A member shall be notified of any proposed disciplinary action
and shall be given an opportunity to be heard by the Board to
show cause why such member should not be disciplined in
accordance with the provisions stated. If the member desires to
be heard, the member must provide a written request for a
hearing to the Board within thirty (30) days of the date of the
Club's notice to the member of the proposed action. Upon the
Board's receipt of the written request for a hearing, the Board
shall set a time and date not less than ten (10) days thereafter
for such hearing. While the Board is considering such complaint,
the member shall enjoy all privileges of the Club to which the
member was entitled prior to such complaint.
2. Suspension
The Board may suspend a member or any family member or guest of
such member from some or all of the privileges of the Club for a
period of up to one (1) year. Dues and other obligations shall
accrue during such suspension and must be paid in full when due.
3. Resignation Request by Board
The Board may, by a two-thirds (2/3) vote of the Directors,
request the resignation of any member of the Club for cause
deemed sufficient by the Board.
4. Expulsion
A member may be expelled or suspended by the Club if the Board
determines that the member's conduct was improper or likely to
endanger the welfare, safety, harmony or good reputation of the
Club or its members. Any member of the Club who has been
expelled shall not again be eligible for membership nor admitted
to the Club's property under any circumstances. A member who has
been expelled from the Club may forfeit his membership in the
Club, and, at the sole discretion of the Board, may not be
entitled to the return of any portion of the Equity Payment or
other dues and fees previously paid to the Club. An expelled
member shall be notified by registered mail and shall have the
obligation to surrender the membership and, at the option of the
Club, shall forfeit all rights and privileges of membership.
Article XVI. CORPORATE SEAL
The Corporate Seal shall be circular in form and shall have
inscribed thereon the name of the Club and the words "seal",
"North Carolina", "Club Not-for-Profit" and the year of
Corporation. The Corporate Seal shall be in the possession of
the Secretary of the Club and be affixed by the Secretary to all
documents relating to the official acts of the Club, as
authorized by the Board.
Article XVII. MISCELLANEOUS
1. Fiscal Year
The fiscal year of the Club shall commence on the first day of
January and conclude on the last day of December.
2. Assessments
The Board may find it necessary to assess members, in addition
to their dues, to cover operating deficits. Any assessments to
cover operating deficits shall be prorated among Equity Members
of the Club based on the dues charged each member during the
year in which the deficit occurs.
Assessments for capital expenditures require two-thirds (2/3)
favorable votes cast by the Equity Members responsible for
paying the assessment. Golf and Social Members shall pay
assessments for capital expenditures for the golf facilities,
with the amount paid by each of the Golf members to be twice the
amount paid by each Social member. All other assessments for
capital expenditures shall be prorated equally among all Equity
Members of the Club.
3. Use of Membership Equity Payments and HandlingFees
The Club may use membership equity payments and collected
handling fees for any purpose during the first three years of
operation. Thereafter, handling fees shall be used for operating
expenses and membership equity payments shall be used as
described in Article IX, Section 13. Fees collected from Golf
and Social Memberships shall fund capital improvements of golf
facilities. The Board shall determine the allocation of these
fees.
4. Conflict Between Bylaws and Articles of Corporation
In the event of a conflict between the provisions of these
Bylaws and the Articles of Corporation, the latter shall
prevail.
5. Gender and Number
In all cases as used in these Bylaws, the masculine shall
include the feminine and the singular shall include the plural
unless otherwise designated.
6. Parliamentary Authority
The rules contained in the current edition of Robert's Rules of
Order Newly Revised shall govern the Club in all cases to which
they are applicable and in which they are not inconsistent with
these Bylaws and any special rules of order the Club may adopt.
7. Dissolution or Liquidation
In the event of dissolution or final liquidation of the Club,
all of the property and assets of the Club, after payment of its
debts, shall be distributed, as permitted by North Carolina law,
among the voting members of the Club, with each Equity Member
receiving a pro rata amount based on the Equity Payment charged
for each type of membership category at that time.
The decision to finally dissolve or liquidate the Club is a
function of the membership. A Special Meeting of the Membership
shall be called at which time a proposal to dissolve or
liquidate shall be the only business discussed.
A two-thirds (2/3) vote of the members in good standing present
at this meeting or proxies shall be necessary for dissolution or
liquidation.
Article XVIII. AMENDMENTS
Amendments to the Bylaws shall be proposed by either a majority
of the Board or by ten percent (10%) of the members. The
proposed amendment must be submitted in writing to the Bylaws
and Legal Committee who shall review it for style, format and
relevance without undue delay. The proposed amendment shall be
transmitted by mail or in person to each member as part of the
notice of any meeting at which action on the amendment is to be
taken. The amendment shall be deemed adopted if approved by at
least sixty- six and two thirds percent (66 2/3 %) of those
voting at a duly constituted meeting of the members.
An amendment shall be effective upon adoption unless otherwise
stated in the resolution adopting the amendment.
APPENDIX A
SUPPLEMENTARY INFORMATION REGARDING GOLD AND OTHER EQUITY
MEMBERSHIPS
Deleted September 17, 2004
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